Summary of Volunteer Opportunities
President: Minimum Time Commitment: Undetermined (2nd year of 2 year commitment)
Attend Yearly PTA Convention
· Manage overall objectives and strategies of PTA
· Act as liaison between parents and principal/staff
· Recruit and oversee PTA Committee Chairs
· Create agenda and facilitate monthly PTA meetings
· Speak at Back to School Night and other events
· Attend monthly PTA Council meetings
· Helping execute activities as needed
President Elect: Minimum Time Commitment: : Undetermined (1st year of a 2 year commitment)
Attends yearly PTA Convention
· Performs same duties as the President, in the absence or incapacity or request of President.
· Works along side the President as an adviser, helper and trainee, preparing for the following year's position as president.
· Helping execute activities as needed
Treasurer: Minimum Time Commitment: 10 hours/month
Attend Yearly PTA Convention
· Prepare the annual tax return
· Inform committees of budgeted funds
· Pay bills and reimbursements as required
· Oversee ongoing PTA finances
· Ensure adherence to approved PTA budget
· Prepare and present budget report for each PTA meeting
· Prepare and present year-end audit
Secretary: Minimum Time Commitment: 3 hours/month
Attend yearly PTA Convention
· Take minutes at PTA meetings, forward to President for review and then submit minutes for inclusion on website.
· Email copy of minutes to Board members so they can be approved by the membership
· Maintain Web page, Facebook and Twitter accounts
· Count a rising vote when requested by the presiding officer
· Ensures Board members are reminded of meetings each month
· Have on hand for reference at each meeting the following:
- bylaws and standing rules
- agenda and minutes
- copies of treasurer's reports
- approved budget
- list of: membership and committees and their members
- yearly calendar
Teacher Appreciation: Minimum Time Commitment: 12 hours per school year
Plan and execute Teacher Appreciation Week in May
· Plan teacher dinners during SEP (accept delivery at the school, set up, clean up)
· Come up with creative ideas for gifts, put together the gifts and deliver the gifts to the teachers at the beginning of the school year and 3-4 times during the school year. These gifts should be inexpensive but thoughtful reminders of how much we appreciate their work during the year.
Volunteer Coordinator: Minimum Time Commitment: 2-3 hours/mo
Find volunteers for events and activities (mostly via telephone)
· Provide list of scheduled volunteers to Board member chairing a specific event
· Provide list of volunteers to Recognition Chairperson so thank you notes can be written and delivered
VOLUNTEER RECOGNITION: Minimum Time Commitment: 1 hour/mo
Write and deliver thank you notes for volunteers
· Plan volunteer luncheon
· Apply for National PTA membership awards
· Collect and maintain volunteer information
· Provide updated list of volunteers to Secretary
BOOK FAIR CHAIRPERSON: Minimum Time Commitment: up to 10 hours during Book fair
Act as liaison between school and Scholastic to schedule Book fairs
· Plan Book fair theme
· Work with co-chair to create and execute advertising, contests, set-up and take-down
· Run final report and enter information on Book fair Website
· Print and deliver Invoices to Treasurer for payment to Scholastic
· Work with Co-Chair and Board to decide how to use Book fair profit.
BOOK FAIR CO-CHAIRPERSON: Minimum Time Commitment: at least 10 hours during Book fair
Work with Chairperson to organize and execute Bookfair, advertising, contests, set up and take down
· Oversee daily set up
· Work with Chairperson to organize reading and poster contests
· Work with Chairperson and Board to decide how to use Book fair Profit
CARNIVAL: Minimum Time Commitment: at least 15 hours during Carnival time
Plan and execute carnivals twice a year (fall and spring)
· Manage committee of Board members and volunteers to help plan and execute carnivals
FIELD DAY: Minimum Time Commitment: at least 10 hours the month of Field Day
Plan Field Day events
· Plan and purchase treats
· Purchase water for volunteers
· Manage volunteers and, if necessary, committee of Board members to plan and execute Field Day
RIBBON MONTHS: minimum Time Commitment: approx 15 hours during these weeks
Plan activities for Green and Red Ribbon weeks (in the fall)
REFLECTIONS: Minimum Time Commitment: approx 20 hours during the month (in the fall)
Communicate and publicize program information to teachers, students and parents
· Secure judges
· Collect student entries
· Send winning entries to District level for further judging
· Plan for and provide prizes to participating students
BULLETIN BOARDS: Minimum Time Commitment: 2 hours/mo
Decorate Birthday board
· Decorate boards for activities/events
MEMBERSHIP: Minimum Time Commitment: approx 7-8 hours at the beginning of the school year and 1-2 hours per month during the school year
Plan and execute Membership campaign
· Create and maintain updated Membership roster throughout the year and provide updates to Secretary
FUNDRAISING: Minimum Time Commitment: 1-2 hours/mo, approx 10 hours during fundraisers
Work with Board to choose fundraisers
· Make and distribute flyers
· Schedule monthly "Spirit Nights" (Dine to Donate)
· Organize and distribute fundraiser materials
· Count fundraiser money
· Plan prizes for fundraiser participants
BOXTOPS: Minimum Time Commitment: 1 hour/mo
Collect Boxtops
· Plan contests and prizes
· Send Boxtops in for redemption
NEWSLETTER: Minimum Time Commitment: 2-3 hours/mo
Create and distribute monthly newsletter including (but not limited to:) PTA activities, fundraiser results, upcoming events, monthly volunteer hours, membership and other pertinent PTA information
Santa’s Secret Shop: Minimum time commitment 10 hours during the shop
Santa's Secret Shop is an in-school shop where students, parents and community members are able to shop for Christmas gifts for friends and family members. Volunteers help set up or clean up the shop, and/or help with sales and customer service during open hours.
