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PTA

Happenings in PTA

Please like and join our PTA Facebook page, you can get their by clicking the above facebook icon. Thank you.


Please see the Doxey Calendar for PTA meetings.

 

PTA Meeting Minutes

PTA Executive Committee

Doxey PTA 
Executive Committee

President: Rachel Ertel
President Elect: Tara Nichols
Treasurer: April Forbush
Secretary: Meagan Garcia

Contact information: email doxeypta@dsdmail.net

Fundraising Money at Work

Chart of PTA Budget

Summaries of Volunteer Opportunities

Summary of Volunteer Opportunities
President: Minimum Time Commitment: Undetermined (2nd year of 2 year commitment)

Attend Yearly PTA Convention
·         Manage overall objectives and strategies of PTA
·         Act as liaison between parents and principal/staff
·         Recruit and oversee PTA Committee Chairs
·         Create agenda and facilitate monthly PTA meetings
·         Speak at Back to School Night and other events
·         Attend monthly PTA Council meetings
·         Helping execute activities as needed

 President Elect: Minimum Time Commitment: : Undetermined (1st year of a 2 year commitment)

Attends yearly PTA Convention
·         Performs same duties as the President, in the absence or incapacity or request of President.
·         Works along side the President as an adviser, helper and trainee, preparing for the following year's position as president.
·         Helping execute activities as needed

 Treasurer: Minimum Time Commitment: 10 hours/month

Attend Yearly PTA Convention
·         Prepare the annual tax return
·         Inform committees of budgeted funds
·         Pay bills and reimbursements as required
·         Oversee ongoing PTA finances
·         Ensure adherence to approved PTA budget
·         Prepare and present budget report for each PTA meeting
·         Prepare and present year-end audit   

Secretary: Minimum Time Commitment: 3 hours/month

Attend yearly PTA Convention
·         Take minutes at PTA meetings, forward to President for review and then submit minutes for        inclusion on website.
·         Email copy of minutes to Board members so they can be approved by the membership
·         Maintain Web page, Facebook and Twitter accounts
·         Count a rising vote when requested by the presiding officer
·         Ensures Board members are reminded of meetings each month
·         Have on hand for reference at each meeting the following:

  • bylaws and standing rules
  • agenda and minutes
  • copies of treasurer's reports
  • approved budget
  • list of: membership and committees and their members
  • yearly calendar

 Teacher Appreciation: Minimum Time Commitment: 12 hours per school year

Plan and execute Teacher Appreciation Week in May
·         Plan teacher dinners during SEP (accept delivery at the school, set up, clean up)
·         Come up with creative ideas for gifts, put together the gifts and deliver the gifts to the teachers at the beginning of the school year and 3-4 times during the school year. These gifts should be inexpensive but thoughtful reminders of how much we appreciate their work during the year.

 Volunteer Coordinator: Minimum Time Commitment: 2-3 hours/mo

Find volunteers for events and activities (mostly via telephone)
·         Provide list of scheduled volunteers to Board member chairing a specific event
·         Provide list of volunteers to Recognition Chairperson so thank you notes can be written and delivered

 VOLUNTEER RECOGNITION: Minimum Time Commitment: 1 hour/mo

Write and deliver thank you notes for volunteers
·         Plan volunteer luncheon
·         Apply for National PTA membership awards
·         Collect and maintain volunteer information
·         Provide updated list of volunteers to Secretary

 BOOK FAIR CHAIRPERSON: Minimum Time Commitment: up to 10 hours during Book fair

Act as liaison between school and Scholastic to schedule Book fairs
·         Plan Book fair theme
·         Work with co-chair to create and execute advertising, contests, set-up and take-down
·         Run final report and enter information on Book fair Website
·         Print and deliver Invoices to Treasurer for payment to Scholastic
·         Work with Co-Chair and Board to decide how to use Book fair profit.

 BOOK FAIR CO-CHAIRPERSON: Minimum Time Commitment: at least 10 hours during Book fair

Work with Chairperson to organize and execute Bookfair, advertising, contests, set up and take down
·         Oversee daily set up
·         Work with Chairperson to organize reading and poster contests
·         Work with Chairperson and Board to decide how to use Book fair Profit

 CARNIVAL: Minimum Time Commitment: at least 15 hours during Carnival time

Plan and execute carnivals twice a year (fall and spring)
·         Manage committee of Board members and volunteers to help plan and execute carnivals

 FIELD DAY: Minimum Time Commitment: at least 10 hours the month of Field Day

Plan Field Day events
·         Plan and purchase treats
·         Purchase water for volunteers
·         Manage volunteers and, if necessary, committee of Board members to plan and execute Field Day

 RIBBON MONTHS: minimum Time Commitment: approx 15 hours during these weeks

Plan activities for Green and Red Ribbon weeks (in the fall)

 REFLECTIONS:  Minimum Time Commitment: approx 20 hours during the month (in the fall)

Communicate and publicize program information to teachers, students and parents
·         Secure judges
·         Collect student entries
·         Send winning entries to District level for further judging
·         Plan for and provide prizes to participating students

BULLETIN BOARDS: Minimum Time Commitment: 2 hours/mo

Decorate Birthday board
·         Decorate boards for activities/events

 MEMBERSHIP: Minimum Time Commitment: approx 7-8 hours at the beginning of the school year and 1-2 hours per month during the school year

Plan and execute Membership campaign
·         Create and maintain updated Membership roster throughout the year and provide updates to Secretary

 FUNDRAISING: Minimum Time Commitment: 1-2 hours/mo, approx 10 hours during fundraisers

Work with Board to choose fundraisers
·         Make and distribute flyers
·         Schedule monthly "Spirit Nights" (Dine to Donate)
·         Organize and distribute fundraiser materials
·         Count fundraiser money
·         Plan prizes for fundraiser participants

 BOXTOPS: Minimum Time Commitment: 1 hour/mo

Collect Boxtops
·         Plan contests and prizes
·         Send Boxtops in for redemption

 NEWSLETTER: Minimum Time Commitment: 2-3 hours/mo

Create and distribute monthly newsletter including (but not limited to:) PTA activities, fundraiser results, upcoming events, monthly volunteer hours, membership  and other pertinent PTA information

Santa’s Secret Shop: Minimum time commitment 10 hours during the shop

Santa's Secret Shop is an in-school shop  where students, parents and community members are able to shop for Christmas gifts for friends and family members. Volunteers help set up or clean up the shop, and/or help with sales and customer service during open hours.